Utilities Expenses Utilities Expenses in Accounting

For instance, a manufacturing firm or a cyber cafe cannot operate without a power supply, or a restaurant owner cannot operate without a water supply. The expenses incurred in order to use these items are tagged utility expenses. A utilities provider may require a deposit, which is recorded as an asset on the balance sheet. Under the accrual basis of accounting, utilities expense is recorded based on actual consumption, even if the supplier hasn’t issued an invoice yet.

  • It is to be noted that not all companies are required to go
    through this process of accruing for expenses.
  • Credit on the other hand is an accounting transaction that brings about an increase in liability accounts such as loans payable, equity accounts such as capital, and revenue accounts such as sales.
  • However, the company ABC has not received the electricity invoice of June yet.
  • Examples of utility expenses include electricity expenses, water charges, gas bills, telephone expenses, and internet expenses.
  • This problem can be avoided by using alternative methodologies to derive an invoice number, such as using the date range of an invoice as its invoice number.

In accounting, utilities expense is the cost for using the utilities during the period. The accrual basis of accounting records utility expenses as they are incurred, with monthly bills being recorded as expenses in the respective financial statements. As can be seen the journal shown above debits the utilities expense account which represents the cost to the business of using electricity for the period. The credit entry to accounts payable reflects the liability of the business to pay the electricity supplier for the amount of service consumed during the period.

Calculating Account Balances

All depends on individual
circumstances of a company or management needs. On the other hand, small
private companies may not need to do that as they do not present their
financials to external parties. In addition, the concept of materiality what is black friday should
be applied to each company. If you are not sure if your company needs to worry
about accruals, consult with your accounting advisor / professional or
management. In the journal entry, Accounts Receivable has a debit of $5,500.

When calculating balances in ledger accounts, one must take into consideration which side of the account increases and which side decreases. To find the account balance, you must find the difference between the sum of all figures on the side that increases and the sum of all figures on the side that decreases. For example, on June 30, the company ABC receives the invoice for the water usage during the period from 30 May to June 29 amounting to $2,000. One is
when a company can wait to receive all utility bills and the other one is when
a company can’t wait to get utility bills to close the month. Let’s look at the journal entries for Printing Plus and post each of those entries to their respective T-accounts. Another key element to understanding the general ledger, and the third step in the accounting cycle, is how to calculate balances in ledger accounts.

  • These reports have much more information than the financial statements we have shown you; however, if you read through them you may notice some familiar items.
  • In summary, the classification of utility expenses in accounting depends on their usage in the business.
  • Managing utilities expense is especially important due to its significant impact on a business’s operating costs.
  • Notification of changes in the bill should be provided to the company.

The accounting treatment involves a debit to the Utilities Expense account and a credit to the Accounts Payable account. For example, in the June 30 adjusting entry, the company ABC needs to make the utilities expense journal entry for the electricity usage during the period of June. However, the company ABC has not received the electricity invoice of June yet. It only has the electricity invoice of May with the amount of $4,800.

Example of Utilities Expense

Recall that the general ledger is a record of each account and its balance. Reviewing journal entries individually can be tedious and time consuming. The general ledger is helpful in that a company can easily extract account and balance information. We now return to our company example of Printing Plus, Lynn Sanders’ printing service company.

Accounting for Utility Bills

Note that this example has only one debit account and one credit account, which is considered a simple entry. A compound entry is when there is more than one account listed under the debit and/or credit column of a journal entry (as seen in the following). How to determine what the incurred, but unpaid utility
expenses for those 11 days were (amount to accrue for)? There are two possible
options, among others (note that an accrual is an estimate, and of course, a
company can utilize other methods). This is posted to the Cash T-account on the credit side beneath the January 18 transaction. This is placed on the debit side of the Salaries Expense T-account.

utilities expense definition

This content is for general information purposes only, and should not be used as a substitute for consultation with professional advisors. Harold Averkamp (CPA, MBA) has worked as a university accounting instructor, accountant, and consultant for more than 25 years. He is the sole author of all the materials on AccountingCoach.com. Double Entry Bookkeeping is here to provide you with free online information to help you learn and understand bookkeeping and introductory accounting.

A journal is often referred to as the book of original entry because it is the place the information originally enters into the system. A journal keeps a historical account of all recordable transactions with which the company has engaged. When you enter information into a journal, we say you are journalizing the entry. Journaling the entry is the second step in the accounting cycle.

Since the payment of electricity is assuming to be in the first week of July, the utilities expense in June was understated by $200. However, it is immaterial as the amount of $200 is considered to be insignificant in this case. The amount of the accounts payable in this journal entry is the amount that the company recorded previously for the accrued utilities expense.